Color coding of record folders is used to assist in the control of

• A. Unauthorized access
• B. Privacy breaches
• C. Misfiles
• D. Missing records

Answer: (C)

Color coding provides quick visual cues to guide where to file records, ensuring consistent categorization and destination matching. When folders are color-coded to represent categories, departments, or retention classes, staff can immediately see whether a document belongs in a particular folder and spot mismatches before filing. This reduces the likelihood of placing items in the wrong location, which is misfiling.

Color coding isn’t primarily a security measure for unauthorized access or privacy breaches, which rely on access controls, encryption, and privacy safeguards. It also isn’t a primary solution for missing records, which is more about inventory, tracking, and audits.