When engaging the services of a microfilm vendor, which factor should NOT be included in the contract?

• A. Delivery schedule
• B. Type of reader or printer needed to view the microfilm
• C. Standards for film quality
• D. Liability for damaged records

Answer: (B)

The main idea is to define what the vendor is responsible for delivering and under what conditions, without tying those obligations to the client’s own viewing hardware. In a microfilm contract, you want clear commitments on when the work is done, the quality and durability of the film, and who bears the risk of damage. These elements directly govern the vendor’s performance and risk.

The factor that should not be included is specifying the exact reader or printer needed to view the microfilm. Viewing equipment is client-side, not part of the vendor’s services. Forcing a particular device or model can lock you into outdated or costly hardware and create compatibility issues if your setup changes. The contract should instead require that the film be produced to appropriate, industry-standard formats and be readable with standard viewing equipment, leaving the client free to choose or upgrade hardware as needed.

So, the correct principle is to specify deliverables, quality standards, and liability, while leaving viewing hardware decisions to the client.