Which of the following is NOT an advantage of a centralized filing system?

• A. Improved consistency in record placement
• B. Standardized indexing across departments
• C. There is less transportation time and effort when a facility operates from several sites.
• D. Easier sharing of records among facilities

Answer: (C)

Centralized filing stores records in one main location, so you can keep record placement consistent and use a single, standardized indexing system across all departments. It also makes sharing records among facilities easier because everyone draws from the same repository. The part that isn’t an advantage in this setup is the idea that there is less transportation time when a facility operates from several sites. With centralized storage, records often have to be moved to or accessed through the central location, which can increase or at least not reduce the transportation time and effort required.