Which of the following is an advantage of straight numeric filing over terminal digit filing?

• A. The training period is short.
• B. It reduces space needs
• C. It improves color-coding
• D. It eliminates need for indexing

Answer: (A)

Learning and applying a filing method is easiest when the rules are straightforward, and straight numeric filing uses a simple, continuous numeric sequence. Because the numbers are filed strictly in their natural order, new staff can grasp the process quickly—there’s no need to learn a more complex scheme or multiple grouping rules. That streamlined approach keeps training short and getting workers competent faster.

The other ideas don’t reflect what makes straight numeric filing quicker to learn. It isn’t about saving space—space requirements depend on cabinet layout and file spacing rather than the filing method. Color-coding isn’t inherent to how the files are organized by number. And indexing still matters in straight numeric filing; you still need an index to locate items by their numbers, just with fewer rules to master compared to terminal digit filing.